Kalamazoo Excavation replaced paper inspections and spreadsheet service tracking with a platform that covers every vehicle, machine, and trailer, from a QR scan in the field to a completed repair in the shop.
Crews completed pre-trip and equipment inspections on paper, when they completed them at all. Service intervals lived in spreadsheets, and problems noticed in the field often reached the shop only after a machine went down.
Management had no reliable way to prove inspections were happening, see what was due for service, or understand what repairs and parts were actually costing.
A fleet inspection and shop management platform built for crews in the field and the team in the shop.
Crews scan the code on any vehicle, machine, or trailer and complete the right checklist on their phone, with photos and notes.
Daily alerts at 6am for oil changes, service hours, and inspections due, with per-user thresholds.
Inspection findings become work orders tracked through parts and labor to completion, with cost rollups.
Parts inventory with reorder points, plus fleet, compliance, and technician performance reports.
Every inspection, service record, work order, and part now lives in one system, which is exactly what agents need to take on shop and compliance work.
Read every failed inspection, photos included, and open a pre-filled work order for the shop manager to approve.
Forecast service from hours and usage and schedule around job-site demand.
Draft purchase orders before open work orders run the shop out of parts.
| Metric | Before | After |
|---|---|---|
| Inspections captured digitally | 0% | 100% |
| Missed service intervals / quarter | ~12 | 2 |
| Field issue to work order | 3+ days | Same day |
| Pulling an inspection record | Filing cabinet | Seconds |
“Every machine gets checked, every service gets done on time, and when something breaks in the field, the shop knows that day.”
Purpose-built checklists for each asset class.
PDF sheets of QR codes for the whole fleet.
Magic-link login for crews and technicians.
Admin, editor, technician, shop manager, and crew roles.
Change tracking on every work order.
Any inspection printable for audits and records.
Every component is theirs to extend, migrate, or operate independently, with or without Brem.
We built Kalamazoo Excavation's platform. In 30 minutes we'll show you where software and agents would pay off first in your operation.
